January 27, 2020

Meeting Minutes

Subject

Belton Preparatory Academy Board of Trustees

Date

01/27/2020

Facilitator

Chris Cauley

Time

6:00 p.m.

Location

BPA Conference Room 

Scribe

Angie King

Attendees

Deirdre McCullough, Chris Cauley, Donelle Millwood, Magon Wilson, Angie King, and Jordan Denmark 

Public Attendees





Key Points Discussed

No.

Topic

Highlights

1.

Call to Order

Meeting called to order at 6:17 p.m. 

2.

Invocation 

Invocation led by Jordan Denmark

3. 

Pledge of Allegiance

All members recited the Pledge of Allegiance

4.

Freedom of Information Act Compliance

The meeting is in full compliance with the Freedom of Information Act 

5.

Public Comment

No comment. 

6.  

Motions

The agenda was approved by Angie King; Donelle Millwood 2nd. Motion carries. 

There was no December meeting to approve. 

7.

November & December Financials

The Board was updated with the current financials. Deirdre has asked McCay Kiddy to update the budget to actuals. Melissa Kiddy will be here February 10, 2020 to clean-up the budget and remain for the meeting. A draft budget will need to be sent in April for the 2020-2021 academic year. 

8.

P&I Update

No changes at this time.

9.

Board Member Vacancy

There is a candidate’s name being submitted to the Charter Institute for approval. 

10.

Board Reports and Updates

Enrollment: For the 2020-2021 academic year there are currently K5- 51; 1st- 41; 2nd- 30; 3rd- 25; 4th 25 or 26 applicants and current students projected for enrollment. 

There are 51 applications for K5. 

K5 31 students moving up with 10 applicants

1st 19 students moving up with 11 applicants 

2nd 18 students moving up with 7 applicants

3rd 19 students moving up with 7 applicants

The school began with 101 students. Currently there are 88 students enrolled for the academic year 2019-2020. 

Lottery: There will be a lottery for K5 and grade applicants that will close out February 1st. The Charter Alliance will come in and run the lottery.

Playground Update: Josh Clark is working with previous employer regarding the erection of the playground. 

Cleaning Services: There have been four proposals sent in for cleaning services. The proposals will be taken until January 31st. Once the close, a recommendation will be made to the Board and the Board Members will vote on the cleaning service to begin servicing BPA.

2020-2021 Budget: A draft of the 2020-2021 budget will need to be sent in April 2020. 

11.

Conflict of Interest Policy

Conflict of Interest policy was discussed at length. The annual Conflict Disclosure Form and Gift Disclosure Form was signed by Board members. The Procurement Policy was reviewed and sent off for a review by BPA’s lawyer to review the documents.    

12.

Discussion of Procurement

Joint purchase of the carpet with host facility approved. Funded by a donation. 

13. 

Executive Session 

Motion to move into Executive Session made by James Galyean; 2nd by Donelle Millwood.

Personnel positioned discussed.

Motion to end Executive Session made by Angie King; 2nd by Magon Wilson. 



No action needed at this time from Executive Session 

14.

Miscellaneous from the Board

No comment by the board. 

15.

Next Meeting

February 10, 2020



Motion by Chris Cauley to adjourn at 7:56 p.m.; Jordan Denmark 2nd. Motion carries. Meeting adjourned.



Action Plan

No.

Action Item(s)

Owner

Target Date

1.  




2.  




3.




4.




5.









Board Member Signatures 

No.

Name

Signature


1.  




2.  




3.




4.




5.