January 27, 2020 - Belton Preparatory Academy

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January 27, 2020

Meeting Minutes

Subject	Belton Preparatory Academy Board of Trustees	Date	01/27/2020
Facilitator	Chris Cauley	Time	6:00 p.m.
Location	BPA Conference Room	Scribe	Angie King
Attendees	Deirdre McCullough, Chris Cauley, Donelle Millwood, Magon Wilson, Angie King, and Jordan Denmark
Public Attendees

Key Points Discussed
No.	Topic	Highlights
1.	Call to Order	Meeting called to order at 6:17 p.m.
2.	Invocation	Invocation led by Jordan Denmark
3.	Pledge of Allegiance	All members recited the Pledge of Allegiance
4.	Freedom of Information Act Compliance	The meeting is in full compliance with the Freedom of Information Act
5.	Public Comment	No comment.
6.	Motions	The agenda was approved by Angie King; Donelle Millwood 2nd. Motion carries. There was no December meeting to approve.
7.	November & December Financials	The Board was updated with the current financials. Deirdre has asked McCay Kiddy to update the budget to actuals. Melissa Kiddy will be here February 10, 2020 to clean-up the budget and remain for the meeting. A draft budget will need to be sent in April for the 2020-2021 academic year.
8.	P&I Update	No changes at this time.
9.	Board Member Vacancy	There is a candidate’s name being submitted to the Charter Institute for approval.
10.	Board Reports and Updates	Enrollment: For the 2020-2021 academic year there are currently K5- 51; 1st- 41; 2nd- 30; 3rd- 25; 4th 25 or 26 applicants and current students projected for enrollment. There are 51 applications for K5. K5 31 students moving up with 10 applicants 1st 19 students moving up with 11 applicants 2nd 18 students moving up with 7 applicants 3rd 19 students moving up with 7 applicants The school began with 101 students. Currently there are 88 students enrolled for the academic year 2019-2020. Lottery: There will be a lottery for K5 and grade applicants that will close out February 1st. The Charter Alliance will come in and run the lottery. Playground Update: Josh Clark is working with previous employer regarding the erection of the playground. Cleaning Services: There have been four proposals sent in for cleaning services. The proposals will be taken until January 31st. Once the close, a recommendation will be made to the Board and the Board Members will vote on the cleaning service to begin servicing BPA. 2020-2021 Budget: A draft of the 2020-2021 budget will need to be sent in April 2020.
11.	Conflict of Interest Policy	Conflict of Interest policy was discussed at length. The annual Conflict Disclosure Form and Gift Disclosure Form was signed by Board members. The Procurement Policy was reviewed and sent off for a review by BPA’s lawyer to review the documents.
12.	Discussion of Procurement	Joint purchase of the carpet with host facility approved. Funded by a donation.
13.	Executive Session	Motion to move into Executive Session made by James Galyean; 2nd by Donelle Millwood. Personnel positioned discussed. Motion to end Executive Session made by Angie King; 2nd by Magon Wilson.
		No action needed at this time from Executive Session
14.	Miscellaneous from the Board	No comment by the board.
15.	Next Meeting	February 10, 2020
		Motion by Chris Cauley to adjourn at 7:56 p.m.; Jordan Denmark 2nd. Motion carries. Meeting adjourned.

Action Plan
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Board Member Signatures
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