March 9, 2020

Meeting Minutes

Subject

Belton Preparatory Academy Board of Trustees

Date

03/09/2020

Facilitator

Chris Cauley

Time

6:00 p.m.

Location

BPA Conference Room 

Scribe

Angie King

Attendees

Deirdre McCullough, Chris Cauley, Jordan Denmark, Donelle Millwood, Magon Wilson, James Galyean, Craig Wooten, and Angie King 

Public Attendees

Jonathan and Marcy Hahn and Keri Key




Key Points Discussed

No.

Topic

Highlights

1.

Call to Order

Meeting called to order at 6:09 p.m. 

2.

Invocation 

Invocation led by Jordan Denmark 

3. 

Pledge of Allegiance

All members and guests stood and recited the Pledge of Allegiance

4.

Freedom of Information Act Compliance

The meeting is in full compliance with the Freedom of Information Act 

5.

Public Comment

No public comment.

6.  

Motions

Motion to amend the agenda to reflect Subtitle C. in Board Report and Updates made by James Galyean; Donelle Millwood 2nd. Motion carries. 

Motion to approve the amended agenda by James Galyean; Magon Wilson 2nd. Motion carries. 

February minutes were not available for approval.

7.

January Financials

January financials provided with balance sheet, statement of revenue, & expenditures by McCay Kiddy.  

8.

P&I Update

P&I updates provided by Deirdre McCullough

9.

Board Reports and Updates

Projected Enrollment: The lottery for the 2020-2021 academic year was held in February. Letters were sent out to parents containing the required documentation for enrollment. 

K5- 32 filled from lottery, 8 letters waiting return; 18 on the waiting list. There were 60 applications for 40 spots in K5 

1st- 39 filled; no letters waiting and no students on waiting list

2nd- 24 filled, 1 letter waiting for return; 10 on the waiting list

3rd- 23 filled, 2 letters waiting for return; 3 on the waiting list

4th- 23 filled, 2 letters waiting for return; 6 on the waiting list

The estimation to date for the 2020-2021 academic year there is a projected enrollment of 141 students in grades K5-4th

Playground Update: Playground continues to be a work in progress. The estimated cost for installation is approximately $5000.00. An alternative method for installation was offered by a third party for $500.00. The third party installer has been delayed due to the weather and scheduling conflicts. The Board Members recommend waiting on the third party installer to save the school $4500.00. 

No Nit Policy: There has been an outbreak of lice in the 2nd grade. BPA’s faculty has been diligent in checking the students; however, there continues to be issues in the 2nd grade lasting for more than 2 weeks. The Board recommends leaving the No Nit Policy as it is currently written, giving Mrs. McCullough the discretion to handle each situation as needed. The Board discussed more stringent forms of evidence of treatment if the lice reoccurs in a student within a short period of time.   

10.

Academic Report to Board

Deirdre McCullough presented the academic goals of each K5, first, second, and third grades. MAP & SC Ready for Math & Reading/ELA baseline, growth, & projected outcomes. During the Christmas break, the curriculum was realigned with the standards. BPA was ranked the highest out of the 17 charter schools within Erskine’s Charter Institute.

The students will have one more MAT testing date in the spring. 

Strategies to be implemented into the grade levels reviewed. 

Various methods for teacher appreciation and building culture discussed. 

Opportunities for extra-curricular activities and growth reviewed. 

11.

Executive Session

Motion to move into Executive Session by Donelle Millwood; Magon Wilson 2nd. Motion carries. 

New hire position discussed.

Employee contractual letter reviewed.

Employee incentive discussed. 

Motion to end Executive Session by Donelle Millwood; Angie King 2nd. Motion carries. 



Motion to approve the personnel position by Magon Wilson; Donelle Millwood 2nd. Motion carries.

Motion to approve the Employee Contract by James Galyean; Angie King 2nd. Motion carries. 

12.

Miscellaneous from the Board

No comment by the board. 

13.

Next Meeting

April , 2020



Motion to adjourn at 7:50 p.m. by Chris Cauley; Magon Wilson 2nd. Motion carries. Meeting adjourned.



Action Plan

No.

Action Item(s)

Owner

Target Date

1.  




2.  




3.




4.




5.









Board Member Signatures 

No.

Name

Signature


1.  




2.  




3.




4.




5.