October 28, 2019

October 2019 Minutes

Subject

Belton Preparatory Academy Board of Trustees

Date

10/28/2019

Facilitator

Chris Cauley

Time

6:00 p.m.

Location

BPA Conference Room

Scribe

Angie King

Attendees

Deirdre McCullough, Chris Cauley, Magon Wilson, Jordan Denmark, James Galyean, and Angie King.

Public Attendees

Craig Wooten; SBC members and deacons- Sammy Campbell, Stan Campbell, Doris Clinkscales, Terry Thompson, Dale Cooper, Ronnie Wilson, Chad Moore, and Neil Ivester

 

 

 

Key Points Discussed

No.

Topic

Highlights

1.

Call to Order

Meeting called to order at 6:09 p.m.

2.

Invocation

Invocation led by James Galyean

3.

Pledge of Allegiance

All members and attendees stood for the Pledge of Allegiance

4.

Freedom of Information Act Compliance

The meeting is in full compliance with the Freedom of Information Act

5. 

Motions

The agenda was approved by Angie King; Magon Wilson 2nd. Motion carries.

September minutes approved by Magon Wilson; James Galyean 2nd. Motion carries.

6.

September Financials

The board was updated with the current financials.

7.

Board Reports and Updates

Enrollment: The school began with 101 students. Currently there are 94 students enrolled for the academic year 2019-2020. The enrollment may possibly drop to 93. The loss of students were due to parent decisions to move students.

Modular Units: All students were moved in today on October 28, 2019. The students adjusted well to the change.

Playground:

Tree- Tree is coming down this coming weekend

Fence- The fence will be constructed as immediately after the tree is removed.

Equipment- Playground equipment will be installed in the coming weeks.

Construction and Repairs: Carpet in the multi-use room will be replaced. BPA will contribute 60% of the cost and SBC will contribute the remaining 40% of the cost. BPA covered the cost of the repair to the septic tank and pumping of the septic tanks during the construction of the modular units. 

8.

PADEPP Evaluator

Evaluation of administrators. A member of the Board can be trained to conduct the administrative evaluation or the Board can elect for an outside person, Mary Green Thompson. Motion made to hire Mary Green Thompson. James Galyean motioned; Magon Wilson 2nd the motion. Motion carries. 

9.

Second Baptist Church Deacon Board

Ronnie Wilson expressed concern about the growth of the school. He acknowledged that a lot of the concerns were addressed in casual conversations before the meeting was called to order. Ronnie expressed concern over lack of communication James addressed the concerns. James approached Mitch and Chad about volunteering to lead a chapel club each week before the morning assembly.

The growth of the school and needs of the school would be brought to the church after BPA’s architecture and contractors have made suggestions of growth expansion. James desires for BPA’s goals to meet the church’s goals. James discussed what the school in Belton has done to facilitate the growth of education through charter.

James has approached Calvary Baptist Church about leasing the facility but would like to stay at SBC. The space would need to be up-fitted and an elevator would need to be added. There is also no air-conditioner or heating unit in the gym.

Chad Moore asked about where the classroom space will be next year. Two rooms will be needed at a minimum to grow the fourth grade and have two first grade rooms. At a minimum BPA will need an extra room.

Ronnie Wilson requested to know where the water shut-off and electricity panel is in the event of an emergency. James said he can have the contractor come on-site and show the church members where the shut-off valves are.

Deirdre expressed her desire to know what will happen next year as far as acquiring an additional classroom space for the 2020-2021 academic year. She does not feel it would be feasible to split the fourth grade from the property.

Chad Moore asked if a sanctuary is built, will the school still need to have additional space to grow like it needs now. 

Doris Clinkscales asked about the financial responsibility of building a sanctuary. James addressed the question and said the legalities would need to be further discussed and evaluated.

Personal comments were made Jordan Denmark regarding the appreciation of SBC allowing BPA the opportunity to be here.

Angie King expressed her appreciation of SBC allowing the Sunday School rooms to be converted to classrooms. The children spend more than 30 hours each week in those classrooms and it has been a blessing to use the rooms.

Magon Wilson expressed her appreciation of the mission of the school.

Ronnie Wilson asked moving forward there be better communication from BPA to the members of SBC.

10.

Executive Session

Motion to move into executive session made by Angie King; Magon Wilson 2nd.

Personnel position discussed.

Motion to end executive session made by Chris Cauley; Angie King 2nd. Motion carries.

11.

 

Motion to approve personnel position made by James Galyean; Jordan Denmark 2nd. Motion carries.

11.

Public Comments

No public comment.

12.

Miscellaneous from the Board

No comment by the board.

13.

Next Meeting

November 11, 2019.

 

 

Motion by Chris Cauley to adjourn at 7:46 p.m.; Magon Wilson 2nd. Motion carries. Meeting adjourned.