March 18, 2019

March 2019 Minutes

Subject

Belton Preparatory Academy Board of Trustees

Date

03/18/2019

Facilitator

Jordan Denmark

Time

6:00 p.m.

Location

BPA Conference Room

Scribe

Angie King

Attendees

Chris Cauley, Angie King, Jordan Denmark, and James Galyean. Magon Wilson on phone.

Public Attendees

Brooke Elgin

 

 

 

Key Points Discussed

No.

Topic

Highlights

1.

Call to Order

Meeting called to order at 6:15 p.m.

2.

Invocation

Invocation led by Angie King

3.

Pledge of Allegiance

All members and attendees stood for the Pledge of Allegiance

4.

Freedom of Information Act Compliance

The meeting is in full compliance with the Freedom of Information Act

5. 

Motions

The agenda was approved by Angie King; Jordan Denmark 2nd. Motion carries.

Minutes approved by Jordan Denmark; Magon Wilson 2nd. Motion to approve minutes carried.

6. 

Public Comments

Public comment made by Angie King requesting a chapel club begin for the students in the morning before school begins.   

7.

Appointment of New Board Member

Two new members need to be appointed to the board. Board will continue to discuss potential members in the April meeting.

8.

February Financials

Members of the board were briefed on the budget by Deirdre McCullough. General fund expenditure reviewed.

Motion to approve budget by James Galyean; 2nd by Angie King. Motion carries.

9.

P&I Year I Budget Update

Board members were updated by Deirdre McCullough P&I Year I budget updated. Discussion of additional portable building.

Motion to authorize purchase of a camera or doorbell cameral for the front school entrance made by James Galyean. Deirdre McCullough will begin researching costs.

Onsite monitoring will be done by the U.S Department of Education on March 21, 2019.

10.

Financial Procurement Policy

Board members briefed on the financial procurement policy as noted on the agenda.

Moving forward the treasurer of the board will be the second signature on all invoices or financial transactions.

Motion made on the financial procurement policy by James Galyean; 2nd by Angie King. Motion carries.

11.

Attendance Policies

The attendance policy follows in line with the state’s attendance policy.

12.

Recess

Recessed due to loss of quorum. Motion by James Galyean to move into recess at 7:25 p.m. subject to approve the remaining by email; 2nd by Jordan Denmark. Discussion continued without

12.

Board Updates

Volunteer of the Year- Miranda Bolt

Student of the Year- Vadim Vicnyak

Teacher of the Year- Danielle Owens

Professional Development on March 22nd

Snow Make-up Day for December 10th on March 25th

Meet-n-Greet- Potentially held first or second week in April. Parents and board members encouraged to attend

Modular Units- 2 modular units will be on-site for the 2019-2020 academic year. The units will accommodate 2 classrooms each for a total of 4 additional classroom space.

13.

2019-2020 Projected Budget Review

New student applications:

K5-37

1st- 10 Total of 29 for the next academic

If there are 25 students there will be an assistance in the classroom with 4 students on the waiting list.

2nd- 9 Total of 14

3rd- 13 Total of 23

Discussed potential of recruiting AU graduates.

To grow the first grade class there will need to be a room large enough to accommodate the class.

The projected budget for the 2019-2020 was reviewed. BPA will receive Title 1 funding beginning with the 2019-2020 academic year.

Moving forward the potential of increasing staff for Related Arts and Reading will be evaluated.

Interviewing for a third grade teacher will begin within the next few weeks.

14.

Next Meeting

TBD

15.

 

Motion by James Galyean to move into recess at 8:39 p.m.; 2nd by Jordan Denmark. Meeting adjourned.